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    Aspida Recovery and the cruciality of data backups

    Having a backup system like Aspida Recovery can be critical in saving your practice in the event of a disaster.

     

    Not a perfect system

    Yet even modern backups have the occasional inherent risk. The biggest one that I can see is HIPAA compliance when backups are taken off site. If one does any kind of Internet search, it’s easy to find several stories of healthcare facilities and offices whose employees lost patient data that was taken home. These losses of computers and/or backups resulted in incredibly large fines and other punishments meted out by the Federal government.

    The safest way to avoid these types of data losses? Never let your backups leave your facility. At one time in the not too distant past I would have scoffed at the previous sentence. However, we now have options for just that solution and the latest one is Aspida Recovery.

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    The future is here… now

    The Aspida company was launched in 2013 and was quick to establish itself as a leader in the healthcare industry dealing with issues of HIPAA. Their focus is on HIPAA-compliant security systems including compliant encrypted email. As they worked with more and more offices they saw a glaring need for a backup system that met all compliance requirements while also removing the burden of running, verifying and securing the backups.

    Their solution offers beauty in its simplicity. The product is called Aspida Recovery and in addition to “just backing up” also performs several other background tasks. This means that the Aspida Recovery device will provide you peace of mind for your data recovery as well as functioning as a 24/7 IT monitoring specialist.

    The device is a small computer that is connected to your office network. Once connected to the network and booted, Aspida will install a small program on your server. This will allow the Aspida Recovery computer to connect and “talk” to the office server. Once this simple task is completed, the magic begins. The appliance will begin backing up your server onto it’s hard drives. As this is taking place and creating a local copy (on the AR appliance in the office) the device is also in contact with a cloud storage server where it is also storing all your data offsite. 

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    This offsite storage resides in a SSAE 16 Audited Data Center featuring amazing state-of-the-art technology as well as incredible physical security. All the data center’s critical components (cooling systems, UPS and generators) are redundant and audited every year by an independent authority. What does this mean to you in the dental office? This data center is a fortress both physically and IT-wise. Major corporations are backing their data up in the same facility. In a nutshell, your data is as safe as humanly possible. I’ve personally toured this data center. They photographed me and did a background check before I could even get out of the lobby. I left knowing my data was secure.

    If you ever experience a server crash, fire or other disaster, you can be back up and running your office within minutes. You can use either the onsite AR appliance or, if it is destroyed, the cloud-based backup. Downtime is minimal and since the appliance is continually monitoring your data, the backups are current and verified. You know they are up to date and you know they will run. That’s a degree of confidence that even I can live with.

    The system has a secure online dashboard that allows users to monitor the health of both their server and their backups. The dashboard generates alerts and detailed reports along with a transparent real-time status of the complete solution.

     

    Continue to page three for more...

    Dr. John Flucke
    Dr. John Flucke is in private practice in Lee’s Summit, Mo. He also serves as technology editor for Dental Products Report magazine and ...

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