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    Using apps to improve efficiency and security in the dental practice

    In part one of a two-part series, we explore several apps and security measures you should consider to simplify your day-to-day.

    I started working on this article with the idea of discussing ways to improve your efficiency and security. However I quickly discovered that there is just too much info I’d like you to have to limit it to one issue. So, this is part one and part two will be arriving next month.

    Remember the promise of the 20-hour work week? The idea was that all our “time-saving devices” would make us so efficient that we could accomplish in 20 hours what had previously taken 40. Because of that, we could all work merrily for four hours every day and then spend the rest of our time being waited on by the robots patrolling our homes. 

    How’d that work out for ya? I’ve got a Roomba, but other than that, I’m still waiting for my Mr. Roboto major domo.

    Instead, what we got was the continuation of the 40-hour work week with the expectation of 80 hours of productivity. Along with that came the concept that because we are all always connected, we should never run late, forget a soccer practice, or open our fridge to find it as empty as Putin’s Suggestion Box.

    For a sciety that was supposed to be livin’ la vida loca by this point, what I hear mostly from patients when we discuss time of treatment or other details is how busy everyone seems to be nowadays.

    So, with that in mind, this month let’s look at some ways to be more efficient with our time and be more security conscious in the protection of our data.

    More from Dr. Flucke: How EHR can improve your practice


    I could probably do an entire column on Evernote alone. This app/cloud/website system allows you to catalogue and save practically anything and everything in your life. If you don’t want to lose it, Evernote is the answer to your prayers. It comes in several levels of service but I highly recommend the Premium edition.

    This gives you 10GB of uploads per month, and lets you sync all your devices, share notes, having access offline, annotate PDFs, scan and digitize business cards, and a whole lot more. Once the app is installed on your computer, placing anything in Evernote is a simple matter of drag and drop.

    Here is a real-world example of one of the things I use the app for. I have a notebook in the app called “Travel”. Whenever I have a trip, I create a note in the notebook with the name of the city. I drag and drop my air travel and hotel info into the note and it is now saved in the cloud and accessible on every one of my devices. While traveling, whenever I receive a receipt, I take a picture of it in Evernote and it is dropped into the note. This can also be done with voice notes or even photos of interest. They are all kept in one place. This allows me to have an electronic copy of all important trip data which I can then send to the accountant at tax time. I never lose a receipt or anything else critical to a trip. This makes being on the road about as stress free as being on the road can be.

    Find an interesting article you’d like to read online but don’t have time now? The article can be clipped and saved directly into Evernote to be read at your leisure. I have several different notebooks devoted to pages and articles I want to keep for further reading or research.

    In short, Evernote is an all-encompassing platform that will allow you to keep your life up to date in one neat tidy app. I use it darn near daily and depend on it greatly.

    Trending article: The huge mistake that could cripple your dental practice


    Next: Other useful apps to keep you organized

    Dr. John Flucke
    Dr. John Flucke is in private practice in Lee’s Summit, Mo. He also serves as technology editor for Dental Products Report magazine and ...


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